Provide high-level administrative support to the HoD by handling information requests, preparing statistical reports, and performing functions such as preparing correspondence, receiving visitors, and scheduling meetings.
PRIMARY RESPONSIBILITIES
- Streamline and manage the day to day affairs to ensure smooth functioning of the HoD’s Office.
- Handle all administrative matters pertaining to management related activities.
- Maintain HoD’s working schedule, calendar and organize his office.
- Schedule meetings & appointments, receive visitors, screen calls and handle other activities such as mailing, filing, typing, faxing
- Prepare minutes of meetings and distribute minutes as per requirement
- Prepare memos, office notices, routine letters, reports, etc., using tool such as word processing and spreadsheet etc.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Redirect or respond to queries in absence of or on behalf of the HoD.
- Prepare agendas and make arrangements for committee, board, and other mtgs.
- Coordinate and follow up with other Department Heads/Managers for information required by the HoD.
- Maintain relevant management information system as well as client contact information.
- Make travel arrangements, i.e. travel itinerary, visas, accommodation, car rental etc.
Skills
- Bachelor’s degree from an accredited university.
- At least five years’ experience at a similar job.
- Knowledge of core business of company.
- Strong organizational skills.
- Effective oral and written communication skills.
- Strong time management skills.
- Highly efficient delivery.
- Strong interpersonal skills.
- Excellent Knowledge of MS Office with the ability to learn new software.
- Professional verbal and written communication skills.
- Able to work under pressure.
- Excellent spoken and written English and Arabic.
Kingdome of Saudi Arabia
P.O.Box 10451
Riyadh 11433
E-mail: info@mawten.com.sa
tel: +966 1 225 2 666
fax: +966 1 455 39 20
PRIMARY RESPONSIBILITIES
- Streamline and manage the day to day affairs to ensure smooth functioning of the HoD’s Office.
- Handle all administrative matters pertaining to management related activities.
- Maintain HoD’s working schedule, calendar and organize his office.
- Schedule meetings & appointments, receive visitors, screen calls and handle other activities such as mailing, filing, typing, faxing
- Prepare minutes of meetings and distribute minutes as per requirement
- Prepare memos, office notices, routine letters, reports, etc., using tool such as word processing and spreadsheet etc.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Redirect or respond to queries in absence of or on behalf of the HoD.
- Prepare agendas and make arrangements for committee, board, and other mtgs.
- Coordinate and follow up with other Department Heads/Managers for information required by the HoD.
- Maintain relevant management information system as well as client contact information.
- Make travel arrangements, i.e. travel itinerary, visas, accommodation, car rental etc.
Skills
- Bachelor’s degree from an accredited university.
- At least five years’ experience at a similar job.
- Knowledge of core business of company.
- Strong organizational skills.
- Effective oral and written communication skills.
- Strong time management skills.
- Highly efficient delivery.
- Strong interpersonal skills.
- Excellent Knowledge of MS Office with the ability to learn new software.
- Professional verbal and written communication skills.
- Able to work under pressure.
- Excellent spoken and written English and Arabic.
Kingdome of Saudi Arabia
P.O.Box 10451
Riyadh 11433
E-mail: info@mawten.com.sa
tel: +966 1 225 2 666
fax: +966 1 455 39 20
